Outsourced Bookkeeping
For Public & Non-Profit Organizations

Good record keeping is a necessity, and it must be done, on time and accurately. Good financial information enables you to make better decisions and timely changes when necessary. GAO compliance accounting regulations apply to some organizations, Grant Compliance has a set of rules that must be adhered to and all have audit preparation requirements. Our 28 years of extensive experience with these matters makes it possible for our firm to take on your financial and compliance accounting. We can work directly with you, your accounting staff or independently as your own accounting department.

Our approach to providing bookkeeping to public and non-profit organizations anywhere in Alaska saves money and frees time to allow focus on a mission.

The Bookkeeping Challenge

While many organizations have competent bookkeepers, it is usually a challenge to find a reliable, knowledgeable employee who is able to consistently provide accurate and timely information. Outsourcing your bookkeeping to us can solve this problem. We may be your ideal "employee"!

Think of us as the bookkeeping department in the next office. If you have questions or concerns, just call us. When it comes to making accounting adjustments, simply submit your adjusting journal entries to us and we’ll post them and send adjusted reports to you.

We are a local company run by a group of professional CPAs who can provide you with all the financial information and guidance you may need.

How it’s Done

It is easy to connect two computers in an office. It is just as easy to connect a computer to another hundreds of miles away. Our system, allows us to do all the bookkeeping and record keeping from our offices in Anchorage simply by connecting to your computer via the Internet.

With a few simple procedural changes, the only functions necessary to be accomplished by our clients are generating invoices and simple data entry when necessary and making cash deposits at the bank! If "hard copies" of invoices or other materials need to be transmitted, they can easily be scanned and e-mailed or simply faxed.

As a part of our service, we will set up the system for you and train your existing office staff. Its simplicity enables even someone with no accounting or bookkeeping expertise to do all that's necessary in very little time.

Some people fear a "loss of control" when they think of outsourcing but the opposite is true. Our services will provide you with better, more accurate, far more complete information than most businesses will generate in-house. You will find you can make better decisions sooner. That's real control.

We will work closely with you until you are very comfortable with the system.

With our supervised and efficient specialists, accuracy and security are assured and your financial information is protected by our confidentiality clause.

How It Works

It is easy to connect two computers in an office. It is just as easy to connect a computer to another hundreds of miles away. Our system allows us to do all the bookkeeping and record keeping from our offices in Anchorage simply by connecting to your computer via the internet. When we're done processing, it immediately available on your computer. It's that easy!

Sales & Accounts Receivable (if you bill customers) All you have to do is prepare your invoices (best done by you, since you know your customers, what was sold, your pricing, etc). We take over from there.

Accounts Payable & Expenses You approve and then send all your bills to us. We do the rest. You can relax.

Payroll, Payroll Tax Deposits, and Payroll Tax Returns Getting your employees paid on time couldn't be easier. Once we have the payroll information, we'll get them paid, take care of all your tax deposits and file all your payroll tax returns.

Bank Reconciliation We reconcile bank statements to your books as soon as the statement arrives. Moving this function out of your office is an important control feature.

Financial Statements

Having accurate financial information in your hands at the end of every month is one of the major benefits of having our firm as your accounting services provider.

What you need to have for this innovative new service:

1. A high-speed Internet connection such as Cable, T-1 or DSL is recommended.
2. A version of QuickBooks Pro® 2004 or later. This is easy to acquire if you don't already have it. Other systems may also be utilized.
3. Go-To-My-PC or similar service system, which we will provide.

Consider the Cost Associated with an Employee

Why Outsource

Increase Management effectiveness
Solve Personnel & H/R problems
Acquire expertise or skill sets
Supplement staff/resources
Improve profitability
Reduce labor costs
Share/mitigate risk
Reduce overhead

Accounting Assistance

Our staff can assist you with some or all of your financial processes. We provide a cost-effective alternative either to maintaining an internal accounting staff or to hiring additional personnel. You may wish to process day-to day accounting transactions at your office while we handle your reporting and other bookkeeping needs. You may allocate bookkeeping and accounting duties between your staff and our services as desired or outsource all the bookkeeping and accounting tasks to the professionals in our office.

A member of our team will meet with you and your accounting staff to determine your needs and customize a client service package. Whether your needs are a one time service for audit preparation, year end closing or a continuing monthly engagement for our bookkeeping services, we can help.

Some of our services include:

• Monthly bookkeeping
• Controllership
• Invoicing and collections
• Bill payment
• Budget preparation
• Monthly, quarterly, semi-annual, or annual financial statements.
• Remote entry accounting
• Payroll and payroll tax report preparation
• Preparation of personal property tax returns
• Preparation of bank and other reconciliation
• Preparation of Grant and other Compliance Reports

Consider an Operational Review

In today’s every changing business environment, often times an organization’s accounting process and procedures need reviewed and improved. Our Operational Review can help. This review takes a detailed look at your current accounting department or a specific accounting process. We will identify problems and make suggestions to enhance your current operations and processes, and recommend new ones. If you are not receiving timely reporting information, or have found that your accounting operations are inefficient, our Operational Review can identify solutions.